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Short answer: there are two ways to give everyone on a Gmail or Google Workspace team the same branded signature. Per-person links, available now: design one locked signature in ProSignature, add each person with their title and phone, and each person gets a personal prosignature.co/s/ link that shows their own signature and adds it to Gmail with the free Chrome extension. No Google Workspace admin access, no employee accounts. A push from your Workspace directory (domain-wide delegation) is available on request.
For a team of 8 that is $6.40/month billed yearly; 10 people cost $8/month. Teams is $0.80 per person per month billed yearly, with a 5-person minimum and no platform fee; the trial is 14 days and free. Prices verified 18 October 2026.
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There are two ways to get one signature into every mailbox on a team. Either each person installs it in their own account, or a Google Workspace super admin authorises an app to write every mailbox centrally (domain-wide delegation). ProSignature does the first today and offers the second on request.
| Per-person links (available now) | Directory push (on request) | |
|---|---|---|
| Who does what | You add people; each person opens their link once | A Workspace super admin would authorise ProSignature once for the domain |
| Google Workspace admin access | Not needed | Needed (super admin) |
| Plain @gmail.com addresses | Yes | No: Workspace domains only |
| Employee accounts | None | None |
| Where the signature appears | Gmail in desktop Chrome through the extension (new emails, replies and forwards); optional one-time save into Gmail's own settings for the Gmail app; copy-paste for every other mail app | Would be written into each mailbox's Gmail signature setting |
| After a design change | Reaches each person on the extension's next check (every 6 hours, when Chrome starts and when Gmail opens) | Would be re-written centrally |
| Status today | Live | Not self-serve; ask us |
A push from the Google Workspace directory (domain-wide delegation: a super admin authorises ProSignature once and every mailbox's Gmail signature is written centrally) is available on request. It is not self-serve and not switched on for accounts today; email porshianboti@gmail.com and we will tell you whether and when it can be enabled for your domain.
This is the per-person rollout. Only you need a ProSignature account, and nobody needs the Google Admin console.
Why links instead of emailing everyone one HTML file to paste: each person's own name, title and phone are already filled in, nobody pastes into Gmail's editor (where most formatting breaks), the extension covers replies and forwards, and design changes reach every extension user without a second round of emails. You also see who is actually live instead of guessing.
$6.40/month billed yearly ($76.80/year) for a team of 8, you included: 8 × $0.80 per person per month. Billed monthly it is $9.60/month (8 × $1.20). Teams is $0.80 per person per month billed yearly, with a 5-person minimum: $4/month ($48/year) covers up to 5 people, 10 people cost $8/month ($96/year) and 15 people cost $12/month ($144/year). Billed monthly it is $1.20 per person ($6/month for up to 5 people). 14-day free trial.
| People, you included | Billed yearly | Billed monthly |
|---|---|---|
| 2 to 5 (the 5-person minimum) | $4/month ($48/year) | $6/month |
| 8 | $6.40/month ($76.80/year) | $9.60/month |
| 10 | $8/month ($96/year) | $12/month |
| 15 | $12/month ($144/year) | $18/month |
The 5-person minimum means 2 to 5 people pay the same price. During the 14-day trial each personal link delivers your team design with the free plan's 'Created with ProSignature' line; a paid Teams plan removes it. Without Teams, the links deliver the free Basic signature with that line.
For a 10-person Gmail team that is $8/month — less than CodeTwo ($12.24, Microsoft 365 only), Exclaimer Starter ($9, 10-user minimum), Newoldstamp ($18.25), MySignature Teams ($24) and SyncSignature ($20), all verified on 18 October 2026. Cheaper options exist, and we say so (same date): Bybrand is $8/month flat, billed monthly only, for up to 10 signatures (ProSignature billed monthly is $12/month for 10 people); Patronum is $6.67/month for 10 users billed yearly, but it is a Google Workspace management suite that licenses every active user in the domain and needs a Workspace super admin; Gimmio's copy-paste signature packages cost less but do not deploy or auto-update signatures; Signitic is free for up to 19 people if you accept its mandatory badge. Every tool, with sources: email signature software for Google Workspace, compared.
Prices read from the app's pricing constants on 18 October 2026. Prices in USD.
The branded version gets there only through Gmail's own settings. Chrome extensions do not run in the Gmail app on Android or iPhone, so the extension covers Gmail in desktop Chrome. For phones, each personal link has an optional step, Save into Gmail settings: one Google sign-in writes the signature into that person's Gmail signature setting, and the Gmail app uses it for new messages as long as no separate mobile signature is set in the app.
Step by step: signature on iPhone.
Copy-paste, from the same personal link. Its Copy signature button copies clean, inline-styled HTML, and the person pastes it into the signature setting of their mail app. Guides: Outlook, Apple Mail. There is no automatic install for Outlook and no Microsoft 365 directory sync, and a pasted signature does not update itself: after a design change, people paste again.
The tools built for those cases, with prices verified on 18 October 2026, are in our Google Workspace roundup.
Written and maintained by the ProSignature team, which builds the product described here. Product facts and prices were checked against the app on 18 October 2026; competitor prices were checked on each vendor's own pricing page the same day. No affiliate links. How we work.
Design it once, then send each person their personal link.
Create my signature — freeNo, not for per-person links. Each person installs their own signature from their personal link with the free Chrome extension, which needs no Google permission, no admin console and no ProSignature account. Admin access only matters for the directory push, which is available on request.
Yes. Personal links and the Chrome extension work with any Gmail account in desktop Chrome, so a team that mixes @gmail.com addresses and a company domain can share one design. Only the directory push is limited to Google Workspace domains.
On request, not self-serve. A push through domain-wide delegation, where a super admin authorises ProSignature once and every mailbox's Gmail signature is written centrally, is not switched on for accounts today. Email porshianboti@gmail.com if your team needs it and we will tell you whether and when it can be enabled for your domain. Personal links work now.
$6.40/month billed yearly ($76.80/year): Teams is $0.80 per person per month and you count as one of the 8. Billed monthly it is $9.60/month. 10 people cost $8/month billed yearly. Prices verified 18 October 2026.
No. Each person only opens their personal link; there is no sign-up and no password. You keep everyone's name, title and phone up to date in your Employees list, and a change is re-rendered into that person's signature.
Only if the person also uses the optional Save into Gmail settings step on their link. It writes the signature into Gmail's own settings, and the Gmail app on Android or iPhone uses it for new messages when no separate mobile signature is set in the app. The Chrome extension itself works in desktop Chrome only.
Every person's signature is re-rendered, and the extension picks up the new version on its next check: every 6 hours, when Chrome starts and when Gmail opens. A copy saved into Gmail's settings does not update itself, and while it is there Gmail inserts that copy and the extension steps aside, so run the save again from the same link. Copies pasted into Outlook or Apple Mail need pasting again.
Yes. In Gmail on desktop Chrome the extension adds the signature to new emails, replies and forwards.